A legal disclaimer

Privacy Policy - the basics

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STRUCTURALINTEL INC. – PRIVACY & DATA‑USE POLICY

Last Updated: 12/24/2025
Issued by: StructuralIntel.org Inc.

1. Scope

This Policy applies to:

Who / What Covered

Visitors to www.structuralintel.org✔︎

Registered users of the ProfitZapp platform (contractors, staff, admins)✔︎

Data entered into the platform (customer contacts, property info, job notes, supplier lists, etc.)✔︎

Technical logs generated automatically by the Service (IP, device, browser, usage events)✔︎

It does not apply to any third‑party website, service, or application that you may reach through links or integrations.

2. Information We Collect

Category Description Retention Why We Collect

Account & Company Info Name, email address, company name, hashed password, plan tierWhile account is active + 90 days after termination Account creation, authentication, billing tier

Technical & Usage Data IP address, browser/OS, device type, pages visited, actions taken, timestamps180 days (aggregated)Security, performance monitoring, anonymous analytics

Marketing & Survey Data Email address (opt‑in only), survey responses (optional, anonymous)Until you unsubscribe or request deletion Send product updates, newsletters, gather product‑feedback

Payment Processor Data Card number, bank details, billing address – handled only by StripeManaged by Stripe per its own policy Process subscription fees (we never see raw card data)

AI Interaction Metadata Session IDs, short text snippets sent to AI providers (no PII)30 daysProvide AI‑assisted explanations & suggestions (advisory only)

What we DO NOT store:

• Full credit‑card numbers or banking details.

• Raw estimates, line‑item costs, labor/equipment rates, or any business‑financial data supplied by you.

• Customer & Client Data: We do not store your customer lists, contact details, or project-specific data on our servers. All such data remains in your local custody on your device.

• Business Intelligence: Raw estimates, line-item costs, labor/equipment rates, or any business-financial data supplied by you are not stored by us.

• Local Storage: All estimates, pricing, and business intelligence are stored locally on your device or browser. StructuralIntel Inc. does not have access to, and cannot restore, this data.

• Raw Geospatial Imagery: Any high-resolution aerial or satellite imagery used for AI measurement is processed in-memory and discarded immediately per our Zero-Retention policy.

• Customer & Client Data: We do not store your customer lists, contact details, or project-specific data on our servers. All such data remains in your local custody on your device.

• Local Storage: All estimates, pricing, and business intelligence are stored locally on your device or browser. StructuralIntel Inc. does not have access to, and cannot restore, this data.

All business-related data you enter is ephemeral: high-resolution imagery is discarded immediately after processing, while your estimates and pricing records are stored exclusively in your local custody on your device. StructuralIntel Inc. does not retain copies of your business intelligence on its servers and therefore cannot restore data if it is lost from your local device

3. How We Use Your Information

1. Provision of the Service – create/manage accounts, store CRM entries, run estimations, and enable AI assistance (advisory only).

2. Security & Fraud Prevention – detect suspicious log‑ins, block abusive traffic, and protect against unauthorized access.

3. Anonymous Analytics – aggregate usage metrics (e.g., “X % of users run > 10 estimates per week”) without linking to any individual. This helps us improve UI/UX and prioritize feature development.

4. Marketing & Communications (Opt‑In Only) –

   • Product updates, feature announcements, onboarding guides, and promotional offers.

   • Periodic, anonymous surveys to gauge satisfaction and gather improvement ideas.

   • All marketing emails contain a clear unsubscribe link; opting out stops all promotional mail but does not affect essential system or security notifications.

5. Billing via Stripe – we forward only the minimal tokenized data required for Stripe to charge your subscription; we never see the underlying card number.

6. AI Processing – brief text fragments are sent to third‑party AI providers solely for generating the requested assistance. Providers are contractually prohibited from retaining or training on your data.

7. Third-Party Service Providers. We use established third-party platforms to operate and support the Service. These include Wix (website hosting, forms, checkout, and automation), Brevo (email communications, CRM, and marketing automation), and Consentrix (cookie consent and preference management). These providers process data solely on our behalf and in accordance with their own privacy policies and applicable law.

We never sell, rent, or otherwise disclose your personal information or any business data to third parties for advertising or commercial purposes.

4. Legal Bases & Consent

• Contractual necessity – account creation and service delivery.

• Legitimate interests – security, fraud prevention, and anonymous analytics.

• Explicit consent – marketing communications and surveys (you must actively opt‑in by checking a box or toggling a setting).

If you withdraw consent, we will immediately cease all marketing emails and remove any survey data linked to you.

5. Data Retention & Deletion

1. Data Type Retention Period

Account & company info While account is active + 90 days after cancellation

Technical logs (aggregated)180 days

Marketing opt‑in email address Until you unsubscribe or request deletion

Survey responses (anonymous)Until you request removal

AI interaction metadata30 days, or as required by Stripe for usage-based billing verification

Stripe‑related payment tokens As required by Stripe (typically 7 years for tax compliance)

Deletion request: Email support@structuralintel.org with “Delete My Data” – we will confirm identity and purge all retained records within 30 days, except where legal obligations dictate otherwise (e.g., tax records).

2. Purchased ZappBblocks

• Retention: Permanent.

• Description: Includes only essential metadata (timestamps and usage counts) required to manage your subscription. This data contains no PII or pricing and remains accessible even after cancellation to allow the viewing of your locally stored records. 3, 3.   

• ZappFiles contain:

• Project Metadata: Essential technical logs such as project timestamps and unique session identifiers.

• Usage Records: Data required to track your ZappBlock consumption for accurate billing and subscription management.

• Local Data Links: Reference pointers that allow the interface to find and display the records stored locally on your device.

• Transaction Status: Verification of concluded blocks, including payment confirmation via Stripe Connect

• Purchased ZappBlocks/Files | Retention: Permanent | Description: Includes only essential metadata (timestamps and usage counts) required to manage your subscription. This data contains no PII or pricing and remains accessible even after cancellation to allow the viewing of your locally stored records.

6. Data Security

• Encryption at rest (AES‑256) and TLS 1.3 in transit.

• User-End Security: Because sensitive data is stored locally, users are responsible for securing their own devices and maintaining their own backups. ProfitZapp's security controls (AES-256) apply to the transmission and processing of data, not the local storage on the user's hardware."

• Password hashing with bcrypt (cost factor ≥ 12).

• Role‑based access controls limit employee visibility to only what is needed for support.

• Regular security audits and vulnerability scanning (external pen‑tests annually).

• Incident response plan – any confirmed breach will be disclosed to affected users within 72 hours, per applicable law.

While we employ industry‑standard safeguards, no system is 100 % immune; we commit to acting promptly and transparently if a risk arises.

7. International Transfers

Your data may be processed in the United States or other jurisdictions where we host services. We rely on Standard Contractual Clauses (or equivalent mechanisms) to ensure an adequate level of protection for cross‑border transfers.

8. Your Rights (Where Applicable)

Depending on your residence, you may have the following rights:

• Access – request a copy of the personal data we hold about you.

• Rectification – correct inaccurate or incomplete data.

• Erasure – request deletion (subject to legal retention limits).

• Restriction – limit processing of your data.

• Portability – receive your data in a commonly used electronic format.

• Object – object to processing for marketing or profiling.

All requests should be sent to support@structuralintel.org; we will respond within 30 days.

9. Children’s Privacy

The Service is intended for adults (≥ 18 years) and business entities. We do not knowingly collect personal data from children under 16. If we discover such data, we will delete it promptly.

10. Cookies & Similar Technologies

Category Purpose Example

Essential Session management, security, Stripe checkout session_id, csrf_token

Functional Remember UI preferences (theme, language) theme preference

Analytics (Anonymous)Aggregate usage stats, performance monitoring ga_ anonymous_id (IP‑masked)

AI‑Session Temporary identifiers for AI assistance ai_chat_token

Marketing (Optional)Only set if you opt‑in to email campaigns Brevo_opt_in

Control: You may disable non‑essential cookies via your browser settings; doing so may limit certain platform features (e.g., saved UI preferences).

Consent preferences for non-essential cookies are managed through Consentrix, which records and enforces user choices in compliance with applicable privacy regulations.

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Do Not Track: Our site does not currently honor DNT signals due to lack of a universal standard.

11. Marketing Communications & Survey Policy

1. Opt‑In Required – You must actively check a box or toggle a setting to receive any promotional email, newsletter, or product announcement. Email permissions, unsubscribe requests, and suppression lists are automatically managed through our email service provider (Brevo) to ensure prompt compliance with opt-out requests.

2. Content – Communications are limited to product news, feature releases, educational material, and occasional surveys. No third‑party advertising or data sharing occurs.

3. Unsubscribe – Every email contains a clear “Unsubscribe” link; requests are honored within 48 hours.

4. Survey Data – Surveys are optional and anonymous unless you voluntarily provide identifying information. Results are used only for internal product improvement.

12. Changes to This Policy

We may revise this Policy from time to time to reflect legal, technical, or business changes. Significant changes (e.g., new data‑sharing practices) will be communicated via email to all active users at least 30 days before they take effect. The “Last Updated” date at the top of the document indicates the current version.

13. Contact

If you have questions, concerns, or data‑subject‑request inquiries, please contact:

StructuralIntel.org Inc.
Email: support@structuralintel.org
Website: www.structuralintel.org

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